Register equipment in InnoQualis EQMS to capture its identity, location, manufacturer details, calibration schedule, maintenance schedule, and regulatory classification.
On the left sidebar, select Equipment .
Select Add Equipment .
Fill in the registration form across four sections (described below).
Select Create Equipment .
On success, a confirmation message appears: “Equipment created successfully!” and you are redirected to the Equipment Management page.
Field Required Description Name Yes Descriptive name for the equipment (for example, “HPLC System - Lab 101”) Equipment ID Code No A custom identifier. Leave blank to have the system auto-generate one. Location Yes Physical location (for example, “Lab 101, Building A”) Department No The department responsible for the equipment (for example, “Quality Control”) Category No Select from: Laboratory, Production, Utilities, IT Infrastructure, Safety (default: Laboratory) Type No Select from: Analytical, Manufacturing, Monitoring, Calibration, Testing (default: Analytical) Criticality No Select from: Critical, Major, Minor (default: Minor) Status No Select from: Active, Inactive, Under Maintenance, Calibration Due, Decommissioned (default: Active)
Field Required Description Manufacturer No Equipment manufacturer name (for example, “Agilent Technologies”) Model Number No Manufacturer’s model number (for example, “1260 Infinity II”) Serial Number No Unique serial number from the manufacturer (for example, “SN-12345”) Purchase Date No Date the equipment was purchased Installation Date No Date the equipment was installed and qualified
While manufacturer details are optional, recording them is strongly recommended for equipment qualification documentation, warranty tracking, and service history.
Field Required Description Calibration Frequency (days) No How often calibration should be performed, in days (for example, 365 for annual) Next Calibration Date No The date of the next scheduled calibration Maintenance Frequency (days) No How often maintenance should be performed, in days (for example, 90 for quarterly) Next Maintenance Date No The date of the next scheduled maintenance GxP Regulated Equipment No Select this checkbox if the equipment is subject to GxP compliance requirements
Field Required Description Notes No Free-text area for additional notes, special instructions, or comments about the equipment
Field Rule Name Required, cannot be empty Location Required, cannot be empty Calibration Frequency Must be a non-negative number if provided Maintenance Frequency Must be a non-negative number if provided
If validation fails, required fields are highlighted in red with error messages, and an error banner appears at the top of the page.
Once equipment is registered:
It appears in the Equipment Management table with its assigned status and badges.
Calibration and maintenance due dates are tracked and displayed.
The equipment record can be edited at any time by the creator or an administrator.
The system monitors upcoming due dates and displays them on the dashboard.
Use consistent naming conventions across your equipment inventory (for example, “[Type] - [Location]” format).
Always set calibration and maintenance frequencies for equipment that requires periodic service.
Mark GxP-regulated equipment at registration time rather than retroactively.
Record manufacturer details including model and serial numbers for service requests, spare parts ordering, and regulatory inspections.
Use the notes field to capture important context such as qualification status, known limitations, or special handling instructions.
