Keyboard Shortcuts

InnoQualis EQMS provides keyboard shortcuts for global navigation, record creation, and context-sensitive actions on individual resources.

Open the command palette

1. From any page, press Cmd + K (macOS) or Ctrl + K (Windows/Linux). The palette opens with the cursor in its input.

2. Type what you want. Two kinds of result appear:

   Group	What it contains
   Actions	Tasks you can start immediately — New deviation, Upload document, New CAPA, and the equivalent for every module your role and plan allow
   Records	Matching documents, deviations, CAPAs, equipment, audits, suppliers and complaints

   Actions are listed first. A palette that buries “New deviation” under twelve documents matching “dev” is a search box with a different keybinding.

3. Move the highlight with the Up and Down arrow keys.

4. Press Enter to run the highlighted result, or select it with the mouse.

5. Press Escape to close. Focus returns to the control you were on before the palette opened.

Key	Action inside the palette
Cmd + K / Ctrl + K	Open (or close, when already open)
Up / Down	Move the highlight
Enter	Run the highlighted action or open the highlighted record
Escape	Close and restore focus

Tip

The shortcut accepts either the Cmd key on macOS or the Ctrl key on Windows/Linux. The search bar in the top navigation shows a shortcut hint as a reminder.

Note

Document results include semantic matches — documents whose meaning fits your query even when they do not contain the exact words you typed. These are labelled in the results so you can tell them from a title match.

The palette only offers actions for modules you can already reach. If a module is outside your role or your subscription plan, its create action is not listed.

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Use the Quick Access Toolbar

The Quick Access Toolbar appears below the top navigation bar. When the toolbar is focused, you can use the shortcuts listed below to create records, navigate to modules, manage system areas, or open tools.

To focus the toolbar, select anywhere inside it.

Create a record

Shortcut	Action
Ctrl+N	Create a new document
Ctrl+D	Report a deviation
Ctrl+C	Create a new CAPA
Ctrl+T	Create a new training record
Ctrl+A	Schedule an audit

Navigate to a module

Shortcut	Destination
Ctrl+1	Dashboard
Ctrl+2	Documents
Ctrl+3	Deviations
Ctrl+4	CAPAs
Ctrl+5	Training
Ctrl+6	Audits

Open a management area

Shortcut	Destination
Ctrl+U	Users
Ctrl+W	Workflows
Ctrl+R	Roles

Open a tool

Shortcut	Action
Ctrl+F	Open global search
Ctrl+,	Open Settings
F1	Open Help

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Use contextual action shortcuts

When you are viewing a specific resource (document, deviation, CAPA, training, or audit), a contextual quick actions panel is available. The panel appears as a lightning bolt button fixed to the bottom-right corner of the page.

Open the quick actions panel

1. On the resource detail page, select the lightning bolt button in the bottom-right corner. The panel expands to show all available actions for the current resource and status.
2. With the panel focused, press any shortcut listed below.
3. Select the X button or click outside the panel to close it.

Note

Contextual shortcuts are only active when the quick actions panel is open and focused. Available actions depend on the resource type, its current status, and your permissions.

Document shortcuts

Shortcut	Action	Available when
Ctrl+V	View document	Always
Ctrl+E	Edit document	Status is Draft or Under Review
Ctrl+N	Create new version	You have create_version permission
Ctrl+A	Approve document	Status is Pending Approval
Ctrl+R	Reject document	Status is Pending Approval
Ctrl+T	Assign training	You have assign_training permission
Ctrl+P	Export as PDF	Always

Deviation shortcuts

Shortcut	Action	Available when
Ctrl+V	View details	Always
Ctrl+I	Start investigation	Status is Open or Investigating
Ctrl+C	Create CAPA	Status is Investigating or Investigated
Ctrl+R	Mark resolved	Status is Investigated
Ctrl+E	Escalate	Status is Open or Investigating

CAPA shortcuts

Shortcut	Action	Available when
Ctrl+V	View CAPA	Always
Ctrl+I	Implement	Status is Open or In Progress
Ctrl+V	Verify	Status is Implemented
Ctrl+A	Assess effectiveness	Status is Verified
Ctrl+C	Close CAPA	Status is Effective

Training shortcuts

Shortcut	Action	Available when
Ctrl+V	View training	Always
Ctrl+T	Take training	Status is Assigned
Ctrl+Q	Take quiz	Status is Training Completed
Ctrl+A	Assign to users	You have assign_training permission

Audit shortcuts

Shortcut	Action	Available when
Ctrl+V	View audit	Always
Ctrl+S	Schedule audit	Status is Planned
Ctrl+C	Conduct audit	Status is Scheduled
Ctrl+R	Create report	Status is Completed

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Switch between light and dark mode

1. In the top navigation bar, select the sun/moon icon. The theme toggles between light and dark mode. Your preference is saved to the browser and persists across sessions.

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Practical example: using shortcuts in a daily workflow

A QA Specialist processes her morning queue entirely from the keyboard:

1. She presses Ctrl+1 to navigate to the Dashboard and reviews her assigned items.
2. She presses Ctrl+K, types “DEV-2024-047”, and selects the deviation from the results.
3. On the deviation detail page, she selects the lightning bolt button to open the quick actions panel, then presses Ctrl+I to start the investigation.
4. After completing the investigation notes, she presses Ctrl+C from the quick actions panel to create a linked CAPA directly from the deviation.
5. She presses Ctrl+2 to navigate to Documents, locates the SOP that needs updating, and presses Ctrl+E from the quick actions panel to open it for editing.
6. She presses Ctrl+K again to search for a training record she needs to review, finds it, and presses Ctrl+A from the quick actions panel to assign it to the relevant team members.

By using shortcuts instead of mouse navigation, she completes her morning review without switching between menus.

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Skip to main content

1. On any page, press Tab. A “Skip to content” link appears at the top of the page.
2. Press Enter to jump past the navigation to the main content area.