System Export

The System Export feature generates a complete export of all EQMS data for migration, backup, or compliance archival purposes. It is available to administrators under Admin > System Export.

Generating an Export

To create a new export package:

1. Navigate to Admin > System Export.
2. Configure the export options (see below).
3. Click Generate Export Package.
4. Wait for the export to complete — a progress indicator is shown during generation.
5. Once ready, click Download Export Package to save the file.

Export Options

Two optional settings control what is included in the export:

Option	Default	Description
Include file attachments	Enabled	Includes document files and evidence attachments. Increases export file size.
Include audit trail	Enabled	Includes the complete audit log history for compliance purposes.

Entities Included

Every export package contains data from the following entity types:

• Users
• Groups
• Documents
• Deviations
• CAPAs
• Training Records
• Audit Trail

Note

All entities are always included in the export. The checkboxes above control supplementary data (file attachments and audit logs), not the core entity records.

Export Results

After a successful export, the results card shows:

• File size of the generated package
• Total records exported across all entities
• SHA-256 checksum for verifying file integrity after download
• Entity breakdown with counts per entity type (users, documents, deviations, etc.)

Export History

Previously generated exports are listed in the Export History section. For each past export you can:

• Download — download the export file again
• Delete — remove the export from the server (confirmation required)

Each entry in the history shows the file name, generation timestamp, and file size.

Caution

Deleting an export is permanent. Make sure you have downloaded and stored the file before removing it from the system.

Use Cases

• System migration — export all data before moving to a new environment
• Regulatory backup — create periodic archives for compliance record-keeping
• Disaster recovery — maintain off-site copies of all quality records