Supplier Management

The Supplier Management module provides a centralized registry for managing suppliers throughout their lifecycle — from registration through classification, qualification, and ongoing monitoring. It integrates with SCARs, audits, and document management to give you a complete view of supplier quality performance.

View the supplier list

1. On the left sidebar, select Suppliers.
2. Review the dashboard statistics at the top of the page: Total Suppliers, Qualified, Expiring Certs, Overdue SCARs, and Requalification Due.
3. Below the statistics, review the risk category breakdown showing counts for Critical, Major, Minor, and Non-Critical suppliers.
4. Scroll down to the supplier table, which shows each supplier’s number, name, type, risk category, status, and country.

Filter and search suppliers

1. On the left sidebar, select Suppliers.
2. Use the filter controls above the supplier table:
   • Enter text in the Search suppliers… field to search by supplier name, supplier number, or country.
   • Select a value from the All Statuses dropdown to filter by lifecycle status.
   • Select a value from the All Risk Categories dropdown to filter by risk classification.
   • Select a value from the All Types dropdown to filter by supplier type.

Register a new supplier

1. On the left sidebar, select Suppliers.
2. Select New Supplier in the top-right corner.
3. Complete the multi-step registration form with the supplier’s details: name, type(s), country, contact information, and classification.
4. Select Save to register the supplier.

View a supplier profile

1. On the left sidebar, select Suppliers.
2. Select any row in the supplier table, or select View in the Actions column.
3. Review the supplier’s full profile, including qualifications, documents, SCARs, and audit history.

Open supplier settings

1. On the left sidebar, select Suppliers.
2. Select Settings in the top-right corner.
3. Configure supplier management options in the Admin panel.

Supplier statuses

Status	Description
Draft	Initial state after registration, not yet active.
Active	Supplier is registered and operational.
Qualified	Supplier has passed the qualification process.
Conditionally Qualified	Qualified with conditions or restrictions.
Disqualified	Supplier has failed qualification or been removed.
Archived	No longer active, retained for historical records.

Supplier types

Suppliers can be assigned one or more of the following types:

• Manufacturer
• Contract Manufacturer (CMO)
• Raw Material Supplier
• API Supplier
• Component Supplier
• Packaging Supplier
• Sterilization Provider
• Calibration Service
• Laboratory / Testing
• Software / IT / Cloud
• Logistics / Transport
• Consultant / Service Provider

Supplier table columns

Column	Description
Supplier #	Auto-generated unique identifier.
Name	Legal name of the supplier.
Type	Supplier type(s); shows the first two with a count for additional types.
Risk	Risk category badge, or “Not classified” if not yet assessed.
Status	Current lifecycle status.
Country	Country of registration.
Actions	Link to view the supplier profile.

Tip

Use the risk category breakdown cards above the table to quickly identify the distribution of critical vs. non-critical suppliers in your registry.