Sign Up

New users can create an account and set up a workspace through the guided signup wizard. The wizard walks you through seven steps to configure your quality management environment, review and accept the terms of service, and select a plan.

What takes others 6+ months and multiple consultants, InnoQualis does instantly. No setup fees. No implementation costs. No consultants required. Your fully configured, compliance-ready workspace is ready in minutes — not months.

Access the signup page

1. Navigate to /signup in your browser.
2. Alternatively, on the login page, select the Create workspace link.

Step 1: Account details

Create your personal account by providing the following:

1. Enter your Full Name.
2. Enter your Email address. This will be your login identifier and used for verification codes.
3. Select Next to proceed to workspace setup.

Note

InnoQualis uses passwordless authentication. Instead of a password, you receive a 6-digit verification code via email each time you sign in. This approach aligns with 21 CFR Part 11 and eliminates password-related security risks.

Step 2: Workspace setup

1. Enter a Workspace Name (typically your organization or facility name).
2. Select your Industry from the dropdown:
   • Medical Devices
   • Pharmaceuticals
   • Biotechnology
   • Life Sciences
   • Food & Beverage
   • Cosmetics
   • General
3. Select Next.

Note

The industry selection drives everything that follows: compliance standards, workflow templates, document types, default groups, and job roles are all auto-configured based on your industry.

Step 3: Compliance standards

Based on your industry selection, the system provides recommended ISO standards and GMP compliances. Recommendations may come from an AI engine or from built-in industry configurations (indicated by a badge).

1. Review the pre-selected ISO Standards checkboxes:
   • ISO 9001, ISO 13485, ISO 14001, ISO 45001, ISO 27001, ISO 17025
2. Review the pre-selected GMP Compliances checkboxes:
   • 21 CFR Part 820, 21 CFR Part 11, EU GMP Annex 11, EU GMP Annex 15, ICH Q7, PIC/S GMP
3. Toggle any checkboxes on or off to match your organization’s requirements.
4. Select Next.

Tip

The recommendations are a starting point. You can always modify your workspace’s compliance settings later through the Admin panel.

Step 4: AI workflow preview

The system generates a tailored workspace configuration based on your industry and compliance selections. This step presents three interactive, collapsible sections for your review.

Suggested workflow

A visual pipeline of the recommended document lifecycle for your industry. For example, a Medical Devices workspace sees:

Draft → Peer Review → QA Review → Approve → Effective → Periodic Review

The workflow name and steps vary by industry (e.g. Pharma GxP Workflow, Food Safety QMS Workflow).

Document templates

A grid of recommended document types for your industry, each showing:

• Template name (e.g. SOP, Design Control, Batch Record)
• Description of its purpose
• Category badge (Core, Engineering, Compliance, Quality, etc.)

Compliance summary

A consolidated view of your selected ISO standards and GMP compliances, along with your industry badge and recommendation source (AI Engine or Industry Config).

1. Review all three sections. Expand or collapse each section by selecting its header.
2. Select Confirm & Continue to proceed.

Tip

This preview shows what will be pre-configured in your workspace. All workflows, templates, and compliance settings can be customized after setup through the Admin panel.

Step 5: Instant workspace setup

This is where InnoQualis eliminates the setup burden that other QMS platforms impose. While traditional QMS implementations require months of consulting, manual configuration, and costly onboarding, InnoQualis auto-configures everything based on your industry selection. You review, adjust if needed, and you are ready to go.

Modules

All 11 modules are enabled by default. Toggle any non-essential module off if your organization does not need it:

Module	Description
Document Control	Document lifecycle, versioning, approval workflows (required)
Training	Training assignments, quizzes, competency tracking
CAPA	Corrective & preventive actions with effectiveness reviews
Deviations	Non-conformance reporting and investigation
Audit Management	Internal/external audits, findings, action tracking
Change Control	Controlled change requests with impact assessments
Equipment & Calibration	Asset registry, calibration schedules, maintenance
Suppliers & SCARs	Supplier qualification, risk classification, corrective actions
Complaints	Customer complaint intake, investigation, resolution
E-Signatures	21 CFR Part 11 compliant electronic signatures
AI Analytics	AI-powered dashboards, severity classification, RCA

Default groups

Pre-populated organizational groups based on your industry (e.g. QA Team, Engineering, Manufacturing, Management). Remove any groups that do not apply to your organization.

Default job roles

Pre-populated job roles based on your industry (e.g. QA Manager, Quality Engineer, Regulatory Specialist). Remove any roles that do not apply.

The modules, groups, and job roles you keep on this step are applied to your new workspace when it is created: the groups and job roles are provisioned so you can assign people to them straight away, and your module selection is stored as a workspace preference.

Note

Groups and job roles can be further customized after workspace creation through the Admin panel. Additional groups and roles can be added at any time.

Step 6: Terms & agreements

Before choosing a plan, review the Terms of Service. The full text is shown in a scrollable panel (you can also open it in a new tab), and the version you are accepting is displayed above it.

1. Read the terms. A Data Processing Agreement, Quality Agreement, and service-level terms for larger organizations are available on request — see Billing & Subscription.
2. Tick I have read and agree to the Terms of Service on behalf of my organisation.
3. Select Agree & Continue. The button stays disabled until the box is ticked.

Your acceptance — who accepted, which version, and when — is recorded on your workspace at creation. Registration cannot complete without it.

Step 7: Select a plan

Only Compliance is on sale through this wizard right now — select it (it’s the default) and continue as a free 30-day trial with no card required. Growth and Enterprise are shown for reference so you can plan around them, but neither has a checkout path here: Growth’s card is informational with a “Notify me when it ships” link, and Enterprise’s is a “Talk to us” link to sales. This is deliberate (2026-09-11): InnoQualis would rather ship one plan that is complete than three that are partly finished.

Plan	Price	Seats	Documents	Highlights
Compliance — on sale now	Free for 30 days, then £1,250/month (12-month term) or £1,330/month (6-month term)	5 QA + 15 trainees	Unlimited	Documents, Training, Deviations, CAPA, Audits, Calendar; read-only AI assistant
Growth — coming soon	£2,300/month (12-month term) or £2,440/month (6-month term)	12 QA + 40 trainees	Unlimited	Change Control, Equipment, Suppliers, SCARs, Complaints, Regulatory Checks; AI Compliance Officer actions
Enterprise — sales-led	from £4,000/month, annual term	Unlimited	Unlimited	Analytics, Templates, custom regulatory frameworks, SSO; ISO 27001 + 13485 + SOC 2 posture

Prices are set in GBP and charged as the same figure in EUR for eurozone customers, for whichever tier you eventually buy into. Paid plans are billed as prepaid 6- or 12-month terms (the 12-month rate is the standard price; there is no monthly plan). Terms renew automatically unless cancelled with notice. Checkout accepts card or SEPA.

Additional trainee seats can be purchased on Compliance today. See Billing & Subscription for what QA and trainee seats mean, and how to ask about Growth once it ships.

Early adopter program

The first customers receive 35% off for life in exchange for a case study. The discount is applied automatically during Stripe Checkout.

1. Compliance is selected by default — it’s the only plan this wizard can select.

2. Select Create Workspace. Before anything is created, you are asked to verify your email. What arrives in your inbox depends on the address:

   • New address: a 6-digit code. Enter it and select Verify & Create Workspace. Your workspace cannot be created without this verification — it proves you own the mailbox, the same way signing in does.
   • Address that already has an account: no code — instead you receive an email with a sign-in link. The on-screen panel looks the same either way (this is deliberate: it stops a stranger from testing whether an address is registered), so if no code arrives, check your inbox for that link and sign in instead of waiting.

   You can resend the code or go back to change your details at any point.

3. After the code is accepted, your workspace is created immediately as a 30-day Compliance trial and you are taken to the dashboard — no payment step. We ask for payment details before the trial ends. You can upgrade later from Admin > Billing once a higher tier ships.

Already have an account?

If you already have an account, select Login at the bottom of the signup page to return to the login page.

Setting up a second workspace for a different organization

Each email address can only be linked to one InnoQualis account, platform-wide — not one per workspace. This matters for anyone who legitimately works across more than one organization on InnoQualis: a consultant, a contract auditor, or a quality manager shared between a parent company and a subsidiary. If you try to sign up a second workspace with an email that already has an account anywhere on the platform — even in a completely unrelated organization — signup treats it exactly like signing up with your own existing address, and offers to sign you in instead of creating a new workspace.

To set up a genuinely separate workspace for a different organization, use a different email address for the new signup. Plus-addressing works well for this if your mailbox provider supports it (most do): name+companyb@example.com still delivers to your normal inbox, but InnoQualis treats it as a distinct address, so it can hold its own, separate account. The same applies to accepting an invitation (as a user or an external auditor) into a second organization’s workspace — if the invite can’t complete because the address already has an account elsewhere, ask the inviting admin to resend it to a plus-addressed or otherwise different address.